A company’s productivity is directly linked to its profitability. But the heavy workload and multiple distractions at the workplace often make it hard to get things done.
It can be challenging for leaders to figure out the best ways to increase productivity when struggling to stay afloat.
The continuous onslaught of meetings, full inboxes, and the pressure to prioritize project activities often make us spin the wheel and hinder progress.
Such factors are the main reason why project leaders and teams often struggle to structure and manage their time well.
But making changes to your daily habits can help improve overall productivity levels, increase team efficiency, and eliminate unnecessary tasks.
There are many ways to increase productivity, and here are some critical tips on how to speed up productivity in your company.
Prioritize Tasks and Projects
Prioritizing tasks and projects often help to eliminate distractions and unnecessary work that is not crucial to your overall productivity. It will enable you to identify essential duties and allow you to address the most urgent business need at hand.
Take the time to understand each department’s priorities and make sure everyone is on the same page. Also, make sure that all departments and aspects of your company work towards similar top priorities complementing each other’s workflows.
Establish expectations for the roles and responsibilities of your team. It eliminates confusion, instills a sense of accountability in your organization, and improves your business success rate.
Productivity often decreases when team members let tasks fall through the cracks or are unsure who should complete specific tasks. So, establish who is responsible for which duties and have one person as the overseeing person responsible.
Once everyone knows the desired outcomes of their work, you will experience fewer obstacles and mistakes in your workflow.
Create timelines that are realistic and give you enough lead time to get the work done correctly. A shorter lead time often results in quicker turnaround times, which translates to more profit.
There are platforms available that can help with free project management to share timelines and manage the workflow efficiently. When time is on the calendar for a meeting, stick to that allotted time and do not allow things to run over.
Create Strong Processes
Often the biggest hurdles to productivity are weak processes. Remember that it is about the systems more so than the team you have in place.
Make processes that are standardized and automated as much as possible. This way, your process efficiency will increase, and you will maintain constant project performance levels.
Project management tools or personnel can help with this as well.
Run Reports for Your Time and Workforce
Using a project management platform allows you to see data related to your team’s time and where money is being wasted. There are also desktop management interfaces that can give you a snapshot of your company’s productivity with customized visuals and reports.
Doing so will help you keep track of team performance and organizational efficiency throughout different projects. The numbers don’t lie; sometimes, relying on the data is the best way to understand a problem.
One Thing at a Time
Toyota’s high level of productivity has been well researched. One characteristic of its team’s efficiency is that it focuses on one thing at a time.
In meetings, one topic is discussed and one topic only. Even if there is another discussion topic, the respective group will put a separate time on the calendar to discuss it.
Adopting similar management principles in your processes will help you focus on the most pressing needs first and eventually boost productivity.
Also, avoid multitasking as much as you can because it is both ineffective and dangerous. Instead, focus on one task at a time and give it everything you have at that moment.
In a Nutshell
There are numerous ways to speed up productivity in your business. While creating robust processes seems like the best way to enhance productivity, remember that your workforce is a valuable asset that should not be ignored.
So, instill accountability by establishing clear expectations and prioritizing tasks to avoid confusion and improve efficiency.
Always remember to run performance reports to identify and fix management problems that might be dawdling your progress. A suitable project management tool will also help you to streamline your workflow and increase productivity.