Summer is fast approaching. The sun will be warmer and the days will be longer. A lot of employees will go on vacation. Employees are usually happy during summer since they can take seasonal leave.
It, however, brings management headaches to the HR personnel. It is not easy for HR personnel to manage the outflow of employees. HR personnel can use management software such as Tracktime24 to manage the outflow of employees and reduce their stress.
Read on to learn the best tips for managing the hectic workload.
The main task is to keep your rosters full when every employee wants to take time off. However, some employees do not even know their remaining entitlements, some might want to split their time, and others might delay sending their requests. It is, therefore, not easy to manage employees during this time.
You can use the best staff leave management software to manage your staff. However, you will still need to take care of some problems.
You are more likely to spend more hours going over the finer details of every employee contract, talking to team leaders, consulting with departmental heads, and constantly re-drafting your rosters to ensure your employees can take time off without causing more problems to your business.
You need to properly manage the outflow of your employees and keep your business running smoothly. You can use a cloud-based annual leave management system to manage your staff. It can reduce your stress and keep your business running smoothly throughout the year.
Managing your staff leave can reduce your stress and keep your business running smoothly. In this article, you will learn how to manage your staff leave:
1. Communicate Your Holiday Policy
It is essential to communicate your holiday policy to your employees. Your employees need to know how your company’s holiday policy works. And they need to know the forms they must fill out and the existing schedule. Here are some things you can include in your holiday policy:
How many days or weeks an employee must send in their proposed time off?
What are the existing “days-at-a-time”?
If rejected or granted, what further steps must the employee take?
If your employees know your holiday policy, they will work with it. They will know when to send in their request. So, it can help reduce the stress of managing staff leave.
2. Keep Your Roster Flexible
Once some employees take time off, the remaining employees might call in sick. This can create more problems in your business. It is, therefore, useful to adopt some dexterity in your plan.
You need to have alternative arrangements. If an employee calls in sick, you will quickly make the necessary changes.
It is essential to create a good plan for managing your staff roster. It is best to create a plan B and even C. Flexibility in your roster can reduce your stress. It is easy to use a cloud-based annual leave management system to create practical alternatives.
3. Offer Some Flexibility
It is difficult for the HR department to reject the request of your employees to take the time off. If you do not have enough employees, your HR personnel may have to reject the request of your employees.
A staff leave management software can track your key projects. It can even red-flag requests, especially when you do not have enough employees. However, if most of your employees are available, you will grant the requests of your employees.
Therefore, you need careful planning to offer flexibility. Offering flexibility can keep your staff happy and reduce the stress on your HR department.
4. Keep Your Staff Informed
According to statistics, employees are less likely to use all of their leave days. It can seem like a good idea. However, employees will not forget about their remaining leave days.
They are just waiting for the right time to request time off. It is, therefore, much better to keep your staff informed.
Do not assume they will forget about the leave days they have not taken. You can encourage your employees to check their entitlement balance on your cloud-based annual leave management system.
You can even send them an update email to ensure that they are informed.